GM Administrative Assistant
This position will provide administrative support to one or more executives on the staff. Work includes various tasks such as travel arrangements, calendaring, and scheduling. Position requires a high degree of accuracy and coordination.
- Conserve manager's time by assuming administrative details
- Coordinate a system for managing office routine
- Expedite handling of correspondence, global mail requests and phone calls
- Prepare written reports, letters, etc.
- Gather and analyzes routine data
- Maintain regular contact with others outside the work group
- Complete various assignments as requested with minimal supervision
- Maintain records, confidential files and GM specific reports
- Schedule complex meetings and maintain multiple calendars
- Continuously looks for ways to improve efficiencies of day to day tasks
- Support travel arrangements, Visa, Passport and associated expense reports
- OPRA / Procurement Tracker – Invoicing for department related purchases
- Access Control Coordinator
- IT / Cell phone / Phone / MML Assistance
- Non-Disclosure Agreement Support
- Floor and Emergency Coordinator
- Business Continuity Planning (BCP) / Call Tree Management
Qualifications
Basic Required
- Associates degree or equivalent experience
- Experience dealing with Senior Management or Executives in an administrative capacity
- Demonstrated planning and organizational skills
- Demonstrated analytical skills
- High level of interpersonal skills
- High level of problem solving ability including independent judgment and decision making skills
- Advanced level of proficiency in COe software (MS work, Excel, PowerPoint Scheduling, Internet, Lotus Notes, & Knowledge of Sharepoint)
- Demonstrated knowledge of grammar, spelling and punctuation
- Highly proficient oral and written communication skills
- Demonstrated ability to take initiative and work independently
Basic Preferred
- Bachelor degree or equivalent experience